How do you politely follow up a second time? Whether it’s for a job application, a business proposal, or any other important matter, following up is a crucial step in ensuring that your message is received and acted upon. However, it’s important to do so in a way that is respectful and professional, without appearing overly aggressive or pushy. In this article, we will provide you with some tips and examples on how to politely follow up a second time.
First and foremost, it’s essential to wait an appropriate amount of time before sending your second follow-up. This gives the recipient enough time to process your initial message and respond. Generally, waiting about a week after sending your first follow-up is a good rule of thumb. However, this may vary depending on the context and the urgency of your message.
When composing your second follow-up, it’s important to keep the tone polite and respectful. Begin by expressing gratitude for the recipient’s time and consideration. You can say something like, “Thank you for taking the time to review my application/proposal. I appreciate your attention to detail and the effort you’ve put into considering my request.” This sets a positive tone for the rest of your message.
Next, briefly reiterate the purpose of your follow-up. Mention the original message you sent and remind the recipient of the topic at hand. For example, “I am writing to follow up on my previous email regarding the [job application/business proposal]. I wanted to ensure that you had received it and were able to review it.” This reinforces the importance of your message and shows that you are proactive in seeking a response.
Then, provide a concise update on any new developments or additional information that may have arisen since your initial contact. This demonstrates your commitment to the process and can help keep the conversation moving forward. For instance, “Since my last email, I have [completed a relevant project/updated my resume] and would like to share these updates with you.” This shows that you are actively working on the matter and are eager to provide any necessary information.
Finally, end your follow-up with a polite request for a response. Be clear and concise, without being overly demanding. For example, “I would greatly appreciate it if you could let me know your thoughts on my application/proposal by [specific date]. Thank you once again for your time and consideration.” This leaves the door open for a response while still setting a reasonable expectation for a timeline.
In summary, when following up a second time, it’s important to maintain a polite and respectful tone, wait an appropriate amount of time, and provide a concise update on any new developments. By following these tips, you can increase your chances of receiving a response and successfully moving forward with your request.
