How to Do Paste Special in Excel Using Keyboard
Excel is a powerful tool for managing and analyzing data, and it offers a variety of features to enhance productivity. One such feature is the “Paste Special” option, which allows users to copy and paste data in a specific format. Using the keyboard to perform this task can save time and streamline your workflow. In this article, we will guide you through the steps to do paste special in Excel using keyboard shortcuts.
Step 1: Select the data you want to copy
Before using the “Paste Special” feature, you need to select the data you want to copy. Simply click and drag to select the cells containing the data, or use the arrow keys to highlight the desired range.
Step 2: Copy the selected data
Once you have selected the data, press “Ctrl+C” (or “Cmd+C” on a Mac) to copy it. This keyboard shortcut is universally accepted and works across most applications.
Step 3: Navigate to the destination cell
Next, go to the cell where you want to paste the copied data. You can use the arrow keys or click on the desired cell in the worksheet.
Step 4: Use the “Paste Special” keyboard shortcut
Now, press “Alt+E+S” to open the “Paste Special” dialog box. This shortcut is a combination of the “Alt” key, the “E” key, and the “S” key, which stands for “Edit” and “Special,” respectively.
Step 5: Choose the desired paste option
In the “Paste Special” dialog box, you will see a list of options, such as “Values,” “Formulas,” “Formats,” and more. Depending on your needs, select the appropriate option. For example, if you want to paste only the values without any formatting, choose “Values.”
Step 6: Apply the selected paste option
After selecting the desired option, click “OK” to apply the changes. The copied data will now be pasted in the specified format at the destination cell.
Using keyboard shortcuts for “Paste Special” in Excel can save time and make your workflow more efficient. By following these simple steps, you can quickly copy and paste data in the desired format without the need for a mouse. Happy Exceling!
