How to Politely Ask for Reschedule Interview
Asking for a reschedule of an interview can be a challenging task, especially if it’s your first time or if you’re interviewing for a highly competitive position. However, it’s important to handle this situation with politeness and professionalism to maintain a positive impression on the employer. In this article, we will guide you through the process of how to politely ask for a reschedule interview.
1. Choose the Right Time to Make the Request
Before sending your request, it’s crucial to choose the right time. Avoid making the request during peak work hours or when the employer is likely to be busy. Consider sending an email or calling during their regular working hours, preferably early in the morning or late in the afternoon.
2. Start with a Polite Greeting
Begin your email or message with a polite greeting, such as “Dear [Employer’s Name]” or “Hello [Employer’s Name].” This sets a positive tone for the rest of your message.
3. Express Gratitude for the Previous Opportunity
Thank the employer for the opportunity to interview and mention the date and time of the original interview. This shows that you value their time and the process.
4. Clearly State the Reason for the Reschedule
Be concise and clear about the reason for your request. Whether it’s due to unforeseen circumstances, scheduling conflicts, or personal emergencies, provide a valid explanation. Avoid vague reasons, as it may raise questions about your reliability.
5. Offer a Range of Possible Dates and Times
Instead of asking for a specific date and time, offer a range of options that work for you. This shows flexibility and willingness to accommodate the employer’s schedule. For example, “I am available on either Monday, March 6th, or Tuesday, March 7th, between 10 am and 2 pm. Please let me know which time works best for you.”
6. Politely Request Confirmation
After providing your available dates and times, politely request confirmation from the employer. This ensures that they have received your message and allows them to respond with their preferred option.
7. Close with a Thank You and Professional Sign-off
End your email or message with a thank-you for considering your request. Use a professional sign-off, such as “Sincerely” or “Best regards,” followed by your name.
Example Email:
Dear [Employer’s Name],
I hope this email finds you well. I would like to express my gratitude for the opportunity to interview for the [position name] position on [original interview date and time]. Unfortunately, I have encountered a scheduling conflict and am unable to attend the interview as originally planned.
I am available on either Monday, March 6th, or Tuesday, March 7th, between 10 am and 2 pm. Please let me know which time works best for you, and I will make the necessary arrangements.
Thank you for considering my request. I look forward to the possibility of rescheduling the interview and discussing how I can contribute to your team.
Sincerely,
[Your Name]
By following these steps, you can politely ask for a reschedule interview while maintaining a positive and professional image. Remember to be concise, respectful, and flexible in your communication. Good luck!
